# Analyse Staff Overheads

## Report[​](#report "Direct link to Report")

Analyse how much overheads your planning generates for internal staff. Our report shows you the amount of overheads on an hourly as well as internal cost basis.

![Staff Overheads in Post-Production](/assets/images/staff-overheads-postproduction-65037a0b8da7b8af374b29f2e149927a.png)

You may export the report as Excel or CSV.

### Timeframe[​](#timeframe "Direct link to Timeframe")

Select any timeframe to analyse, future and past.

![Personnel Overheads reporting](/assets/images/report-timeframe-6c688ab4e6e1519d51937694b0802854.png)

Either select a pre-defined time range, or enter you custom start and end date.

### Settings[​](#settings "Direct link to Settings")

In the top right, you may adjust the display and calculation settings for the overheads.

![Settings for overheads report](/assets/images/settings-overheads-report-cd139e986368f832eef6f2da8f544f4a.png)

* **Show absences**: Displays absences as overheads, e.g. a vacation day might incur 8h of overheads.
* **Show detailed statistics**: Show or hide the detailed day-by-day breakdown of the overheads.

### Calculation[​](#calculation "Direct link to Calculation")

We calculate the *planned* staff overheads according to your planning data (public holidays, absences, vacations, bookings, working times). The staff's working times are taken as a base for the daily amount of hours a person has available. Public holidays are always taken into account.

If you have "Show Absences" active, vacations and absences (e.g. parental leave) will show up in the list and the overheads of such absences are taken into account. If inactive, absences are deducted from the staff working times/days.

For the remaining available time of a person, the workload from bookings are deducted. Workloads on bookings (e.g. 20% workload) is taken into account. Example:

| Booking | Length               | Workload | Booking Sum |
| ------- | -------------------- | -------- | ----------- |
| #1      | 4h                   | 100%     | 4h          |
| #2      | 8h (all-day booking) | 25%      | 2h          |
|         |                      | **Sum:** | **6h**      |

A **total of 2h overheads** (`8h - 6h = 2h`) would show on the report for that day.

info

The report is about overheads resulting from planning. It does **not** take time tracking into account, as a person would still have to be present and track time, even though no planned work was done.

### Currencies[​](#currencies "Direct link to Currencies")

Staff with different internal cost currencies will show the incurred cost as their set currency. At the bottom of the page, you will find the sum of costs per currency.

### Column Calculations[​](#column-calculations "Direct link to Column Calculations")

At the bottom of the table, you will see the aggregated data.

![Staff Overheads calculation](/assets/images/staff-overheads-project-planning-calculation-a861959f60677e9dc605e6011e668e3d.png)

Click on any number to change the display value. You can select between:

* Sum
* Average
* Minimum
* Maximum
* Range (minimum and maximum)

## Exports[​](#exports "Direct link to Exports")

You may export both Excel spreadsheets (xslx) and comma-separated value (CSV) files.

For use with LLMs, the CSV export is recommended, as it will use up less tokens.